FAQs for Housing Application

Application Process

How to apply?

Applications for Fall 2022 semester are currently closed.

If you already submitted your application, the RGSH management team will follow-up with you on how to complete your application.

Who can apply?

All Rice Graduate Housing buildings are open to full-time, currently registered Rice University graduate students only. Students at other universities (except for Rice-sponsored summer programs), post-docs, and non-students are not eligible to apply for housing. For new applications, only Rice University graduate students who have been accepted are eligible to apply. Rice Graduate Apartments does not offer family housing.

When does the housing application open for Fall 2022?

The applications for the incoming Fall 2022 semester are currently closed.

What can I do when my payment is not going through?

Please wait for a few minutes to try again, or use a different browser, or even a different card. The system does not allow duplicate payments so you will only be charged once. You can make a payment with a check or money order as well. You can make a payment with a check or money order as well. If problems persist, reach out to us at gradapts@rice.edu or rvapts@rice.edu.

Can I apply to both RGA, RVA, and RVT to increase my chances of obtaining a spot?

No, you can only apply for one housing location. A duplicate application will automatically result in the cancellation of your housing request. In addition, your existing applications will be terminated and you will have to re-apply.

Can I request a tour at RGA/RVA/RVT?

Applicants can request a property tour by scheduling a time and date via gradapts@rice.edu for RGA and rvapts@rice.edu for RVA and RVT. Tours can only be scheduled during normal office hours. Virtual tour is available on the housing application website and through https://www.youtube.com/watch?v=LPBR5SFLo2s.

Where can I find information about the floorplans and rent?

Floor plans and rent information for Rice Graduate Apartments (RGA) can be found here:

https://housing.rice.edu/graduate-housing/rice-graduate-apartments/rice-graduate-apartments-floorplans

Floor plans and rent information for Rice Village Apartments (RVA) can be found here:

https://housing.rice.edu/graduate-housing/rice-village-apartments/rice-village-apartments-floorplans

Floor plans and rent information for Rice Village Townhomes (RVT) can be found here:

https://housing.rice.edu/graduate-housing/rice-village-townhomes/rice-village-townhomes-floorplans

Is a room deposit required to reserve a space?

Yes. Applicants are required to submit a $400 security deposit and a $65 application fee (non-refundable) as part of the complete application process.

How can I pay my deposit/application fee? with a credit card, money order, check or ACF, or bank transfer (EFT)?

Acceptable payment methods are: checks, credit cards, or money orders made payable to “Rice University” only. All checks and money orders should be denominated in U.S. dollars.

Note: A check can be referred to as a “demand draft”, which is a “Manager’s Check” issued by a foreign bank that is drawn on a U.S. bank. This is an acceptable form of payment.

Will I get my deposit back?

Yes. Your deposit will be returned when you move out. However, any balance, apartment cleaning, repair charges, or non-return of access devices will be deducted from your deposit.

How and when are housing offers and assignments made for new students?

You will be notified of your offer via email. Students have two weeks (subject to change) from the date room assignment and a housing offer is received to accept the space. If you decide to accept the offer, roommate assignments will be sent in a separate email prior to your arrival. Room assignments will take into consideration an applicant’s building and floor plan preferences, as well as the questionnaire component of the application. Staff does their best to honor all floor plan preferences and roommate requests on a space-available basis. Roommate requests based upon race, color, religion, sexual orientation, physical characteristics, and national origin cannot be accepted.

What if I decline my housing assignment within two weeks? Will my deposit be returned?

Yes. Your housing deposit will be returned if you do not accept your space. Your deposit will be forfeited for the following reasons: failure to respond or accept the housing offer and failure to occupy the assigned apartment by the housing agreement start date.

What if I don’t receive a housing offer? Will you return my deposit?

Yes. Your room deposit will be refunded if you do not receive a housing offer.

How does Rice Graduate Housing select residents from the housing applicants?

Incoming first-year graduate students are given the highest priority for Rice Graduate Student Housing facilities. This allows incoming graduate students the opportunity to better familiarize themselves with the surrounding area during their first year.

Roommate Matching

May I choose my own roommate?

Prospective residents may request a specific roommate on their housing application. All mutually-requested roommates must have a complete housing application, including a deposit and valid offer letter to a graduate program at Rice University on file. Specific roommates cannot be guaranteed, but all efforts are made to meet requests made.

How are roommates matched?

Requests for a roommate may be made on your housing application if both students make the same request and receive offers. RGA, RVA, and RVT apartments may have co-ed occupancy (upon request). If you do not request a specific roommate, one will be randomly assigned. Requests based upon race, color, religion, sexual orientation, physical characteristics, and national origin are not accepted.

What happens when my roommate(s) and I have a conflict?

There is a roommate agreement document that will be sent to all roommates to fill out together. Conflicts will be resolved based on the agreed terms of the roommate agreement.

Lease and Community Policies

What is a Housing Agreement?

A Housing Agreement is a contract between the landlord and the tenant that sets forth the rights and responsibilities of both parties. The Housing Agreement allows the tenant to occupy and use, for a specific period of time, both the land and permanently affixed structures. In return, the tenant pays a specified rent during the time of occupancy. Once both parties sign the Housing Agreement they are bound by its terms. You will be required to sign a Housing Agreement at the Rice Graduate Student Housing (RGSH) facility you reside at. RGSH’s Housing Agreements are unique. If you live in an off-campus apartment you generally are required to share responsibility for the entire apartment Housing Agreement. The Rice Graduate Student Housing Agreement, however, is individual; thus you will never be held responsible for your roommate’s rent. However, both tenants will be responsible for any damages or repairs in common areas that incur fees.

When does my housing agreement start and end?

The housing agreement start date is on August 15th, and the end date on May 15th of the next year. Depending on availability, students can request an early move-in date. This date has to be communicated and agreed upon.

Can I stay at RGA/RVA/RVT during winter break?

Yes, you can, your housing agreement duration includes the winter break, and you will be paying rent for that time as well.

Can I stay at RGA/RVA/RVT during the summer (after the end of the housing agreement)?

After the end of the housing agreement on May 15th, students have the option to extend through the summer, until July 15th. You would be informed before the semester ends of the process and dates for choosing to extend. However, this may vary from year to year depending on the availability of rooms.

What will happen if I cancel my Housing Agreement before I move-in?

In the event that you accept an offer for a unit and then cancel your acceptance or fail to take occupancy, your deposit will be forfeited and the unit will be assigned to the next person on the waiting list.

What is the term of the Housing Agreement?

We offer a nine-month Housing Agreement (August-May) for the academic calendar year. Summer extension will be offered to residents during the Spring semester.

When can I check into my room?

The move-in dates change each academic year. If you would like to move in prior to the move-in date, it must be requested on the application. You must check-in during business hours (9:00 am to 7:30 pm CST weekdays and 10:00 am to 4:00 pm CST weekends). Please make every effort to check-in during business hours.

Is it possible to ship my belongings to my apartment before I arrive?

No. We do not have storage facilities to hold belongings for future residents and cannot sign for packages for non-residents. Any items that are shipped to RGA or RVA prior to move-in will be returned to the sender.

How do I change information on my housing application?

Please email the specific property you are requesting with your updated information or housing preferences before the appropriate deadline.

Rice Village Apartments (RVA) and Rice Village Townhomes (RVT) at rvapts@rice.edu or Rice Graduate Apartments (RGA) at gradapts@rice.edu.

Does RGA/RVA/RVT have quiet hours?

Yes. The quiet hours start at 10 PM on Monday through Thursday, and Sunday; and 12 AM on Friday and Saturday.

Is smoking allowed?

All graduate apartment buildings are smoke-free communities. Smoking is strictly prohibited in the rooms, common areas, and hallways. Smoking is allowed only in designated areas of the facility.

Can I have visitors and overnight guests?

Yes. We recommend discussing subjects like these in advance based on the roommate agreement signed when you moved in. If the visitor or overnight guests have cars, the resident is responsible to apply for the visitor parking permit beforehand. Make sure to accompany your guests around the building at all times, as guests are not permitted to wander without the company of the resident.

Are pets allowed?

No. Pets are not allowed at any of the Rice Graduate Student Housing facilities. This includes all mammals, birds, reptiles, amphibians, crustaceans, arachnids, insects, and other non-humanoid life forms.

Property Comparison

What are the main differences between RGA, RVA, and RVT?

RGA is on Bissonnet Street, whereas both RVA and RVT are on Shakespeare Street. All are within walking distance from campus. You can find the property comparison by accessing this link: https://housing.rice.edu/graduate-housing/property-comparison.

Which property has more engineering/science/music/business/humanities students?

Generally, there are more music and business students in RVA and RVT and there are more engineering and science students in RGA. It’s a common distribution and can vary depending on the applications every year.

Which property is closer to <XYZ> building on campus?

Rice Graduate Apartments (RGA) is closer to the Space, Science, and Technology (SST) building, Duncan Hall as well as Valhalla. Rice Village Apartments (RVA), as well as Rice Village Townhomes (RVT), are closer to RUPD, Jones School of Business, and the Shepherd School of Music.

Services and Events at RGA/RVA/RVT

How do I get around?

There is a shuttle service that takes residents to and from campus every 15 to 20 min. You can track the shuttle through the TransLoc App.

What utilities are included in my rent?

Everything but electricity is included (i.e., internet, trash, recycling, water, etc.). Upon moving in, you must sign up with a power company within 7 days of your move in date. The period using the building's plan will be charged at a later date. You can use www.choosetexaspower.org to select a service provider.

What furniture do you provide and what do I need to bring?

You can check the list of furniture provided at: https://housing.rice.edu/graduate-housing/property-comparison. In general, you will need to bring personal items such as bedsheets, pillows, blankets, toilet paper, etc.

How can I submit a maintenance request?

Maintenance requests are submitted via the resident portal on Active building (activebuilding.com). The resident will create an account when first moving in, and will use this for several services, including submitting maintenance requests. When submitting a request, be sure to include the following information: apartment number, US phone number, maintenance category, and extra detail so that we can better address your issue.

What social events do we have at Grad Housing?

RGA /RVA /RVT host a variety of events to build our community and make friends. The fall and spring events included are fall orientation, holiday parties, competitions, etc.

Does RGA/RVA/RVT have a social media account?

Yes. RGA has Facebook (Rice Graduate Apartments) and Instagram (@gradapts), RVA/RVT has Instagram (@rva_rvt_22). Make sure to follow us on both social media platforms for the most updated information!

Contact Us

  • RGA/RVA/RVT Office Hours: Monday - Friday 9 AM - 7:30 PM, Saturday - Sunday 10 AM - 4 PM.
  • RGA Email: gradapts@rice.edu.
  • RVA/RVT Email: rvapts@rice.edu.
  • RGA Tel: (713) 348-4723 or (713) 527-0603.
  • RVA/RVT Tel: (713) 348-4050